Executive Assistant

Job Description:

Take meeting minutes or record meetings as needed, type minutes and distribute to the Executive and ultimately distribution list within appropriate time frame

Job Responsibilities:

• Manage office budget by applying cost effectiveness principles in everyday operations
• Event coordination and management of special projects
• Collating and preparation of information for Board reports
• Offer office support to the division by networking and liaising with facilities management ensuring a timely turn- around time
• Create and maintain relationships with internal and external stakeholders on all levels
• Make all travel arrangements, visas, hotel bookings, car rentals and foreign exchange arrangements
• Manage complex and detailed travel plans, itineraries and agendas